Privacy Policy

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Last Updated: 11/26/25

Immaculate Nursing ("we," "us," or "our") is dedicated to "Changing lives / Making a difference" by empowering individuals with developmental, intellectual, and physical disabilities. We are committed to protecting the privacy and dignity of the individuals we serve, including those in group homes, home and community-based services (HCBS), and housing programs.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [Insert Website URL], contact us for services, or participate in our programs.

 

1. Information We Collect

 

We collect information to provide comprehensive quality services and respectful support. The types of information we collect depend on your interaction with us:

 

A. Personal Identification Information (PII)

 

When you inquire about services, apply for housing, or sign up for a newsletter, we may collect:

• Name and contact details (phone number, email address, physical address).

• Date of birth.

• Emergency contact information.

• Guardian or Conservator information (if applicable).

 

B. Sensitive and Health Information (PHI)

 

To evaluate eligibility for our Group Homes, Nursing Services, or HCBS programs, we may collect sensitive data. Note: This information is protected under HIPAA and our separate Notice of Privacy Practices.

• Medical Information: Diagnosis details (Intellectual, Physical, or Developmental disabilities), medication lists, and medical history.

• Support Needs: Information regarding daily living skills, mobility needs, and behavioral support requirements.

• Financial/Insurance Information: Medicaid/Medicare numbers, insurance policy details, and Social Security numbers for billing and eligibility purposes.

• Housing Status: Current housing situation (for individuals seeking placement in our homes for the homeless).

 

C. Technical Usage Data

 

When you visit our website, we automatically collect certain data to improve user experience:

• IP address and browser type.

• Operating system.

• Pages viewed and time spent on the site.

 

2. How We Use Your Information

 

We use the collected information for the following purposes:

• Service Delivery: To assess eligibility and create individualized care plans for nursing, group home placement, or community support.

• Coordination of Care: To communicate with case managers, doctors, and family members/guardians regarding the individual’s progress and needs.

• Communication: To respond to inquiries, send appointment reminders, or provide updates on housing availability.

• Billing and Administration: To process claims with Medicaid, Medicare, or private insurance.

• Compliance: To meet legal obligations required by state licensing boards, the Department of Health, and federal regulations.

 

3. Sharing Your Information

 

We respect your trust and do not sell your personal information. We may share information only in the following circumstances:

• Healthcare Providers & Partners: With other medical professionals, pharmacies, or therapists involved in the individual's care circle.

• Government Agencies: With state agencies (e.g., Department of Developmental Services) as required for funding, reporting, and regulatory compliance.

• Legal Requirements: If required by law, court order, or to protect the rights and safety of our residents and staff.

• Service Providers: With trusted third-party vendors (e.g., IT support, billing services) who agree to keep this information confidential.

 

4. HIPAA and Health Privacy

 

As a provider of nursing and health-related support services, we comply with the Health Insurance Portability and Accountability Act (HIPAA).

While this Privacy Policy covers our website and general data collection, your specific health information is further protected by our Notice of Privacy Practices, which is provided to all clients upon admission or start of service. In the event of a conflict between this website policy and the Notice of Privacy Practices regarding your health data, the Notice of Privacy Practices shall control.

 

5. Security of Your Information

 

We use administrative, technical, and physical security measures to help protect your personal information. This includes:

• Secure Socket Layer (SSL) technology for our website.

• Encrypted databases for client records.

• Restricted access to physical and digital files to authorized personnel only.

 

6. Cookies and Tracking

 

We may use cookies (small text files) to enhance your experience on our website. You can choose to set your browser to refuse cookies, though some parts of the website may not function properly without them.

 

7. Children’s Privacy

 

Our services are often directed toward adults; however, if we provide services to minors with disabilities, we do so only with the strict consent of a parent or legal guardian. We do not knowingly collect personal information from children under 13 via our website without parental consent.

 

8. Accessibility

 

We are committed to ensuring this policy is accessible to individuals with disabilities. If you require this policy in an alternative format (e.g., large print, audio, or easy-to-read language), please contact us using the information below.

 

9. Changes to This Policy

 

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated date will be listed at the top of this page.

 

10. Contact Us

 

If you have questions about this Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact our Privacy Officer:

Immaculate Nursing LLC

Attn: Privacy Officer

Address: [Insert Physical Address]

Email: [Insert Email Address]

Phone: [Insert Phone Number]

 

Next Step for You

 

Would you like me to draft the "Notice of Privacy Practices" (HIPAA Statement) mentioned in Section 4? This is a mandatory separate document you will need to physically give to clients when they are admitted to your services.